IDPH Memo to Hospitals on COVID-19 Reporting to HHS

July 15, 2020

The Illinois Dept. of Public Health (IDPH) today sent hospitals a memo on major changes to the process hospitals use to report COVID-19 related data to the U.S. Dept. of Health and Human Services (HHS) using the TeleTracking portal effective today (July 15). As of today, hospitals should no longer report their COVID-19 information to the National Healthcare Safety Network (NHSN) COVID-19 portal. Additionally, Illinois hospitals are still required to report all information in EmResource, including hospital bed availability and the COVID-19 Query.

HHS will no longer be sending one-time requests for data to aid in the distribution of remdesivir or any other treatments or supplies. TeleTracking daily (seven days a week) reporting is the only mechanism used for the distribution calculations. IDPH notes that while it is critical to report each of the data variables daily, the federal government is asking hospitals to report the following fields in TeleTracking - by today - that will specifically be used for determining future remdesivir distributions:

  • Previous day’s new adult admissions for confirmed COVID-19   
  • Previous day’s new adult admissions for suspected COVID-19   
  • Total adults hospitalized for COVID-19 – suspected and confirmed   
  • Total hospitalized for COVID-19 – confirmed only   
  • Total adults in ICU with COVID-19 – suspected and confirmed   
  • Total adults in ICU with COVID-19 – confirmed   
  • Remdesivir doses (being added soon)

IDPH also indicates that while the above data elements will be used for the distribution of remdesivir, other fields will be used for the distribution of other items such as convalescent plasma and/or PPE. As a result, the federal government asks hospitals to report all of the data elements included in the Guidance for Hospital Reporting on a daily basis beginning no later than Wednesday, July 22. The Guidance document provides information about what to report, where to report and when to report.